Free Event Invite Email Template

The Event Invite Email Template is a customizable template specifically crafted to promote an upcoming event—both in-person and virtual. This pre-tested template gives your target audience with event details, such as date and guest speakers, and a call to action (CTA) button to make it easy for them to RSVP.

Regardless of your organization or business type, you can use this event invitation email template to promote your event:

• B2B companies: Companies often use event invite emails to invite clients, partners, employees, or stakeholders to events such as product launches, conferences, workshops, or corporate parties.
• Nonprofit organizations: Nonprofits can use event invite emails to invite donors, volunteers, and supporters to fundraising events, charity galas,, or community outreach programs.
• Educational institutions: Schools, colleges, and universities can use event invite emails to invite students, parents, alumni, and faculty to events like graduation ceremonies, reunions, seminars, or sports competitions.
• Government agencies: Government bodies can use event invite emails to notify citizens about town hall meetings, public hearings, community events, or government-sponsored workshops.
• Online communities: Online forums, social media groups, and virtual communities can use an event invitation email to notify members about webinars, online meetups, gaming tournaments, or other virtual events.
• Retailers and e-commerce: Retailers can use event invites for online sales events, product launches, or flash sales.

Using an event email template offers several benefits, both for event organizers and recipients, including:

Time savings

One of your most valuable assets is time. Instead of dedicating hours to craft a unique email for each event, you can efficiently customize a template with event-specific details like dates, times, venues, and RSVP links. This means more time for strategic planning and less time spent in the nitty-gritty of email creation and design.

Personalization

Create a more engaging event email invitation with a dash of personalization. You could include the recipients’ name to easily grab their attention. Or take your personalization up a notch with a countdown timer that will also add a sense of urgency to help you get that RSVP!

Of course! All of our templates are optimized for 100+ email clients and devices, ensuring a consistent and visually appealing experience for your recipients, whether they’re using a desktop, mobile phone, or tablet to read your email. Plus, all of our templates are monitored by Litmus Email Guardian, the only solution on the market that proactively monitors emails to ensure they stay pixel-perfect and ready to perform.

However, since you customize these templates to make them your own, we always recommend to test every email before you send!

Of course! All of our templates are optimized for 100+ email clients and devices, ensuring a consistent and visually appealing experience for your recipients, whether they’re using a desktop, mobile phone, or tablet to read your email. Plus, all of our templates are monitored by Litmus Email Guardian, the only solution on the market that proactively monitors emails to ensure they stay pixel-perfect and ready to perform.

However, since you customize these templates to make them your own, we always recommend to test every email before you send!

Yes! The Event Invite Email Template meets email accessibility best practices. Images have the appropriate alt text, the fonts are legible, and we use semantic HTML code for better screen reader compatibility.